AGENCY ONBOARDING
PACK
Everything your agency needs to implement CIP across your client portfolio. Client communication template, CDR intake form, seven AI contract clauses, and a 30-day action plan.
| Document | Agency Onboarding Pack |
| Source | CIP Standard v55, Part 10 |
| Last revised | May 2026 |
Agency Onboarding Pack
A complete implementation kit for agencies adopting the CIP framework across their client portfolio — covering communication, documentation, contract amendment, and operational setup.
Client Communication Template
Send this communication to all clients at the start of CIP implementation. It explains what the framework is, why your agency is adopting it, and what steps will follow. Adapt the bracketed fields to your agency and client details.
Subject:Important update — how we are protecting your creative rights in the age of AI
Dear [Client name],
We are implementing the CIP (Creative Intellectual Property) framework across our client portfolio. CIP is a standards framework governed by Creative Intellectual Property Charity that provides the infrastructure to make your rights visible, declared, and enforceable in AI contexts.
AI companies are now training systems on vast quantities of creative content — music, images, text, and recordings. In many cases, this training uses work belonging to creators like you without consent and without compensation. The rights that protect your work — copyright, neighbouring rights, and identity rights — do not disappear when content enters an AI pipeline. But without active measures, they can be ignored.
We will be:
- Creating a Core Data Record for each of your key assets — a structured rights record that AI systems and platforms can query to understand what permissions you grant and what you prohibit
- Placing a cip.md declaration on your online presence declaring your rights in a machine-readable format
- Reviewing your existing contracts to add AI-specific protections where they are currently absent
- Registering your assets in the CIP Rights Registry so that your rights are verifiable and enforceable
Going forward, any platform or AI company that holds CIP Platform Certification will be required to check your Rights Registry status before ingesting your content for training. Your declared opt-outs will be machine-readable and legally supported under UK, EU, and US frameworks.
Please complete the enclosed intake form so we can begin this work on your behalf.
Yours sincerely,
[Agency name]
CDR Intake Form Template
Distribute this form to clients alongside the communication template. One form should be completed per asset. The information collected maps directly to Core Data Record fields and enables your agency to register rights on the client’s behalf.
Asset title
The name of the work, recording, composition, image, or other creative asset.
Asset type
Category of the work: musical work, sound recording, literary work, artistic work, film/video, performance, database, software, or other.
Rights holder
Full legal name of the individual, group, company, or estate that holds the rights.
Copyright year
Year the work was created. Determines the duration of copyright protection across jurisdictions.
Territorial scope
Geographic scope of rights assertion: worldwide, UK only, EEA, US only, or specific named territories.
TDM opt-out preference
Whether the rights holder opts out of text and data mining for AI training: full opt-out, conditional (licence required), or no preference.
NILP rights
Whether the asset contains identifiable personal attributes (voice, likeness, image, persona) and the NILP licence status.
Consent status
Current consent status for AI-related use: no consent granted, consent under existing agreement, consent under review, or not yet assessed.
Seven AI Contract Clauses
Include all seven clauses in new client agreement templates. For existing agreements, seek legal advice from a CIP Legal Practitioner Designation holder before amendment. Full copy-ready versions with usage context are available in the Policy Library.
TDM Opt-Out
Use in all agreements where the client’s content may be accessible to AI training systems. Declares that no licence is granted for text and data mining.
“The licensee acknowledges that the works covered by this agreement are subject to a text and data mining opt-out declared under the Data (Use and Access) Act 2025 and EU AI Act Article 53. No licence is granted under this agreement for the use of the works as training data, fine-tuning data, or data mining material for any artificial intelligence system. Any such use requires a separate written licence granted by the rights holder.”
NILP Scope Definition
Use in talent and creator agreements. Prevents AI use of name, image, likeness, voice, or persona without separate NILP licence.
“No licence is granted under this agreement for the use of [client name]’s name, image, likeness, voice, persona, or other identity markers in connection with any artificial intelligence system. This prohibition covers AI voice synthesis or cloning, AI-generated images or video depicting [client name], and AI-generated text attributed to or impersonating [client name]. Any such use requires a separate written NILP licence granted directly by [client name] or their authorised representative.”
Biometric Data
Use where client content contains biometric identifiers (voiceprints, faceprints). Creates material breach trigger for unauthorised biometric processing.
“The licensee acknowledges that [client name]’s recordings, photographs, and video content may contain biometric identifiers including voiceprints and faceprints. No licence is granted for the processing, storage, or use of such biometric identifiers for any artificial intelligence model training, biometric recognition, or identity synthesis purpose. Any such use constitutes a material breach of this agreement.”
GIPL Insurance Obligation
Use in agreements with AI operators or platforms that ingest, process, or distribute covered works. Requires maintenance of Generative IP Liability coverage.
“Any licensee operating an AI content pipeline that ingests, processes, or distributes works covered by this agreement shall maintain Generative IP Liability (GIPL) coverage issued by a CIP-certified underwriter in an amount sufficient to cover Training Data Dividend obligations and NILP Downstream Obligations arising from the use of the covered works. Evidence of such coverage shall be provided upon request.”
Revenue Waterfall and Attribution
Use in agreements that authorise AI training use. Ensures Training Data Dividend payments and CDR-format attribution flow back to the rights holder.
“Any authorised use of works covered by this agreement in connection with AI training shall generate a Training Data Dividend payable to [client name] through the CIP Revenue Waterfall mechanism. Attribution shall be provided in the format specified in the CIP Core Data Record for the relevant works. Royalty reporting shall be provided quarterly through the CIP Rights Registry.”
Agentic Execution
Use in agreements where AI agents may interact with covered works. Ensures automated agents are held to the same restrictions as human operators.
“Licensee’s automated AI agents may not ingest, reproduce, transform, or distribute the covered works in ways that would be prohibited if undertaken by a human operator. Provenance Certificates must be attached to all outputs generated by automated agents from the covered works.”
AI Disclosure
Use in agreements where AI-derived content will be distributed. Ensures compliance with EU AI Act Article 50 synthetic content labelling requirements.
“Where the licensee uses the covered works to generate AI-derived content for distribution, that content must be labelled as AI-generated in a machine-readable format consistent with EU AI Act Article 50 requirements and CIP synthetic content disclosure standards.”
30-Day Action Plan
A structured four-week implementation timeline for agencies adopting CIP. Each week builds on the previous, moving from awareness through to full portfolio coverage.
- Send client communication template to all active clients
- Distribute CDR intake forms alongside the communication
- Identify 5 highest-priority clients for immediate onboarding
- Assign internal CIP lead to own the implementation
- Assign CIP lead to complete the Creator Course (7 Level 1 modules)
- Begin Agency track certification pathway
- Take Level 1 quiz to validate foundational knowledge
- Complete intake forms for priority clients
- Register Core Data Records in the CIP Rights Registry
- Use the certified cip.md Generator to create machine-readable rights declarations
- Deploy cip.md files to client web properties
- Identify existing agreements requiring amendment
- Include all 7 AI contract clauses in new agreement templates
- Seek legal review from a CIP Legal Practitioner Designation holder
- Complete intake for remaining clients across the portfolio
Metadata Export
Machine-readable metadata for this document, suitable for integration with CIP tooling, CDR systems, and organisational records.
{
"@context": "https://creativeip.org/schema/v2.1",
"@type": "AdoptionDocument",
"name": "Agency Onboarding Pack",
"version": "1.0",
"source": "CIP Standard v55, Part 10",
"audience": "Agencies and talent managers",
"publisher": {
"@type": "Organisation",
"name": "Creative Intellectual Property Charity",
"identifier": "CIO-5289637",
"url": "https://creativeip.org"
},
"datePublished": "2026-05-06",
"components": [
{
"type": "template",
"name": "Client Communication Template",
"format": "text/markdown",
"downloadUrl": "/downloads/agency-client-comm-template.md"
},
{
"type": "form",
"name": "CDR Intake Form",
"format": "text/markdown",
"downloadUrl": "/downloads/cdr-intake-form.md",
"fields": [
"asset_title",
"asset_type",
"rights_holder",
"copyright_year",
"territorial_scope",
"tdm_opt_out_preference",
"nilp_rights",
"consent_status"
]
},
{
"type": "clause_set",
"name": "Seven AI Contract Clauses",
"count": 7,
"clauses": [
"TDM Opt-Out",
"NILP Scope Definition",
"Biometric Data",
"GIPL Insurance Obligation",
"Revenue Waterfall and Attribution",
"Agentic Execution",
"AI Disclosure"
],
"fullReference": "/policy-library"
},
{
"type": "action_plan",
"name": "30-Day Action Plan",
"duration": "P30D",
"phases": 4
}
],
"licence": "All Rights Reserved"
}Ready to begin
Register for the Creator Course to build your foundational knowledge, then progress to the Agency certification track for portfolio-level tools and recognition.